Meeting 1: Questions for DoD
DoD Feedback Integration: Meeting 1
Project: Generative AI-Powered Fractal Analysis for Terrain Adaptation and Predictive Maintenance Contractor: GeoGizmodo LLC
Pre-meeting notes date: October 1, 2025
Meeting 1 date: October 20, 2025
Purpose: Pre-Meeting Document - Framework for Incorporating DoD Guidance
Questions for DoD (examples)
What is the target data classification level for the full dataset?
Are there specific compliance frameworks required?
Preferred authentication/authorization methods?
Restrictions on data storage locations or retention?
Can initial development use commercial AWS for unclassified KUIPER dataset?
Scenario 5: System Integration & Deliverables
Current: Standalone PoC using single-vehicle data.
DoD integration needs may include GCSS-Army, ULLS, or other maintenance systems.
API & Integration Questions for DoD
Which systems need integration (GCSS-Army, ULLS, maintenance DBs)?
Preferred data formats (JSON, XML, military standards)?
Existing API standards or protocols?
Authentication methods for system-to-system communication?
Frontend & UX Questions
Primary users (maintenance officers, commanders, technicians)?
Devices (desktop, tablets, mobile)?
UI/UX standards or style guides to follow?
Level of technical detail vs simplified dashboards?
Phase I Deliverables (Baseline)
Feasibility study report (Weeks 1–3)
MVP: Fractal engine, LSTM prototype, GAN terrain generator, AWS integration (Weeks 4–12)
Validation and model comparison report (Weeks 13–20)
Final Phase I technical report and Phase II roadmap (Weeks 21–24)
Potential Adaptations Based on Feedback
Custom API endpoints for specific military systems
Mobile-responsive interfaces for field use
Integration with DoD identity management
Compliance with DoD software development standards
Next Steps (Post-Meeting Action Plan)
Immediate (Within 1 Week)
Day 1: Send meeting summary and capture DoD feedback.
Day 2–3: Analyze feedback and prioritize changes.
Day 4–5: Draft revised project scope document.
Day 6–7: Internal review and prepare DoD confirmation call.
Week 1 Deliverable: Updated Project Scope Document v2.0 incorporating feedback.
Near-Term (Weeks 2–4)
Week 2: Begin adapted development per DoD priorities.
Week 3: First progress report (single-vehicle analysis alignment).
Week 4: Check-in call to validate direction.
Ongoing (Phase I)
Maintain monthly communication.
Share interim work products and request feedback at decision points.
Adjust course based on learnings and keep DoD informed of risks/issues.
Questions We Hope to Answer (pre/during meeting)
Specific Adaptation Scenarios
Scenario 1: Different Vehicle Priority
Current: VIN00738 focus.
Example DoD input: "MRAP vehicles are our highest priority." Our response summary:
Confirm MRAP variants, identify MRAP CBM sources, assess MRAP failure modes, adjust component priorities and validation scenarios. Timeline unchanged but data acquisition may delay validation.
Scenario 2: Limited Data Access
Current: Public VIN00738 dataset.
Example DoD input: "Full dataset classified/unavailable. You can have 20 vehicles unclassified." Our response summary:
Assess options with 20 vehicles (diversity of terrain, ages), request diverse sample, identify supplementary sources, adjust statistical confidence, maintain Phase I demonstration focus.
Scenario 3: Different Use Case Priority
Current: Route planning and maintenance scheduling.
Example DoD input: "Fleet readiness assessment is the priority." Our response summary:
Adjust objectives and evaluation metrics to emphasize fleet-level readiness assessment and commander-facing outputs. (Scope adjustments to be detailed after DoD feedback.)
Scenario 4: Security & Compliance Requirements
Current: AWS with standard security practices.
Example DoD input: "System must meet FedRAMP/FISMA and operate in AWS GovCloud." Our response summary:
Confirm target compliance level, assess AWS GovCloud migration, identify data classification and handling needs, review encryption/access/audit trail requirements.
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